Plan it well 2) Team work
Share out the organisation
Rutherford Festival IES Valga CC BY NC SA
OK, so now you must work as a team and share out the organisation of the festival.
If no other classes in your school have done this project, then you can share out these preparations between yourselves.
If other classes are taking part, you can share them out between you all.
Just to make things clear: you will be playing, singing and presenting during the festival, but you also have these other jobs to do before and during the event. There are some technical jobs which can only be done by people who are not performing, because they will be needed at their posts during the whole festival.
YOU WILL NEED TO CHOOSE:
- A small group of head organisers. These will be the people who decide on the order of the performances in the programme (together with the teacher), who will have a general view of how things are going and will make sure that everybody is carrying out their jobs properly. They must also keep track of any new needs or problems. They will work closely with the music teacher(s) and ensure that the venue and festival times are booked, and that everything is ready on the day. They must also help the teachers behind the scenes during the event. Also, they must make sure that they have talked to their teacher and to the school administration about booking transport if the festival is going to take place outside your school.
- Two presenters who can welcome the audience at the beginning of the festival and thank them at the end (and do any more presentations that may be necessary during the festival).
- Two technicians to do the lighting and the sound during the festival. They will be in charge of projecting the videos, making sure the sound system is working if you use microphones, etc.
- Somebody to make videos and take photos during the performances (maybe a teacher from another department will be kind enough to do this, or maybe there is a student in school who is good at photography, even if he or she is from another year).
- Two or three people to prepare the movie clips which you will show on the day while music is being played (for example, scenes from Titanic, The Flintstones, etc, and for any solos being sung or played).
- A team to organise the scenery if you decide to have any apart from the videos, and to organise costume design if you are having costumes. Maybe you can each dress as a character in a film!
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